Senior Portfolio Administrator

Senior Portfolio Administrator (Parental Leave Contract)

 

**Please note** This is a 15-month full-time contract role with the possibility of extension.

 

We’re looking for a new team member to join the operations team of our diverse, multi-asset class client portfolios and funds. If you are financially savvy, detail-oriented and passionate about positive impact, you may be perfect as our Senior Portfolio Administrator.

 

ROLE DESCRIPTION

We manage portfolios for clients and manage three impact funds. The Senior Portfolio Administrator will carry out some key tasks regarding portfolio administration while the Manager, Operations is on parental leave, ensuring we maintain a strong management of portfolio operations by overseeing the day-to-day middle office functions, such as ensuring trade activities are monitored and administered in a timely and efficient manner as well as being on top of quarterly and annual cycles of operations as required by compliance.

 

PRIMARY DUTIES

The Senior Portfolio Administrator oversees one Portfolio Administrator and works with other team members in portfolio administration, portfolio reporting, client onboarding and relationship management. The position will report to the Manager of Operations during an onboarding transition period while the Manger of Operations is here (Q1 2025, expected) and to the Head, Finance, Operations and Compliance for the rest of the contract term.  Primary duties are as follows.

 

Portfolio Administration:

• Oversee the flow of subscriptions for private clients as well as proprietary fund products and ensure they are completed by the Portfolio Administrator in a timely manner.
• Liaise with product issuers to address onboarding and ongoing portfolio administration questions or issues, as they arise
• Act as an internal point person for the portfolio management system (PMS), including onboarding new internal users
• Input data into the PMS to ensure all financial information about holdings is captured including capital calls, distributions, NAVs, redemptions, currency conversion and units and troubleshoot any issues that come up
• Liaise with the team and use the research management system (RMS) to ensure smooth data sharing between systems
• Pull account statements and transaction records from custodian platforms and reconcile against Rally records and assist with client account reconciliations and invoicing
• Oversight on capital call procedures and processes
• Assist with the collection of any required tax documentation and audit confirmations

 

Portfolio Reporting:

• Work with PMs and impact reporting colleagues to produce financial statements
• Collect investment spotlights from the RMS
• Coordinate with teammates on compiling investment reports
• Monitor and respond to emails in our centralized reporting inbox along with the Portfolio Administrator.

 

Client Onboarding:

• Assist with the client onboarding processes by using our onboarding platform and coordinating with custodians
• Coordinate with PMs and new clients to prepare client KYC forms and other new account forms, including pre-filling forms where possible and answering client questions
• Support the drafting of Investment Policy Statements and Investment Management Agreements for PM review
• Oversee filling out custody account opening forms
• Use custodian platforms and pull appropriate reports and statements for account reconciliation

 

Client Relationship Management:

• Assist PMs in preparing materials for client meetings including quarterly reporting and other meeting preparation with administration and operational components
• Assist PMs as needed with other meetings, particularly if they have an administration and operations component
• Support PMs with client questions that relate to administration and operations
• Assist PMs with annual KYC review including pre-filling and sending out KYCs and drafting new IPSs for PM review

 

QUALIFICATIONS

On your resume, we ask that you demonstrate the following:

• At least three years' experience in an operations or portfolio administration capacity in the financial services industry
• Relevant degree in a field such as accounting, or relevant work experience
• Exposure to private markets and/or impact investing are considered strong assets
• Experience learning new technologies and working with SaaS providers
• Experience inputting data into and extracting reporting from a PMS and/or RMS
• Experience solving problems independently
• Experience working successfully in small team environments
• Experience managing team members would be asset
• Proficiency in both English and French is considered an asset
• That you are legally able to work in Canada

 

During the interviews, we will be reviewing, assessing and covering the following:

• Attention to detail
• Database and spreadsheet skills
• Information management skills
• Data processing, analysis and visualization skills
• Written and verbal communication skills
• Ability to prioritize among competing demands effectively and efficiently
• Your time and project management skills
• Your comfort working in a fast-paced, evolving and self-directed work environment
• Your belief in our company values of honesty, generosity, empathy, curiosity, integrity and grit
• Your commitment to contributing to a team’s success
• Strong interpersonal skills, emotional intelligence, communications skills

 

WORKING AT RALLY ASSETS

This role is being offered as a fixed-term position, for 15 months. There may be an opportunity to continue as a full-time employee after the end of the contract. This will be assessed at a later time.

 

There are many benefits to working at Rally:

• You’ll have a job that is in accordance with your values and will be able to contribute on a daily basis to make the world better
• Staff development is guided by individuals’ interests and skills rather than simply the official job description
• You get to work alongside a caring team. We respect that staff have busy personal lives and we strive to support everyone to have a good work-life balance
• We support the welfare of team members through health and wellness benefits
• We offer opportunities for professional development
• Your compensation will consist of a base salary Vacation entitlement starts at 20 days a year
• Not in Toronto? Not a problem. While most of the Rally team lives in Toronto, we appreciate there are many other wonderful towns and cities in this country and recognize you might too! We have clients and partners across this country and are intentionally working to develop staff teams outside of Toronto

 

APPLICATION INSTRUCTIONS

Interested individuals should apply through our online application portal by November 17. Shortlisted candidates will be contacted for an interview. No phone calls please.

 

COMMITTED TO INCLUSION

Rally Assets Inc. is committed to equity, diversity and inclusion. We intentionally strive to have a workforce that mirrors the diverse demographics in this country. We encourage all applicants to apply regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or Indigenous status. Studies have shown that women, people of colour, people with disabilities and people from LGBTQ2S+ communities are less likely to apply to jobs unless they meet every single qualification. If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway, as you may be the ideal candidate we are looking for. If you require accommodation during the recruitment and selection process, please let us know: [email protected]. We will work with you to provide as seamless a recruitment experience as possible.

 

ABOUT RALLY ASSETS

Rally Assets is an impact investment management firm. The firm helps investors generate positive social and environmental impact alongside a financial return. Rally creates impact funds and other portfolios to enable foundations, other institutional investors, family offices and individual accredited investors to invest in alignment with their values. Through its joint venture in Realize Capital Partners, Rally is a fund-of-funds manager for the Government of Canada’s Social Finance Fund. Rally is a Portfolio Manager and Exempt Market Dealer registered in Alberta, British Columbia, Ontario and Quebec with the respective provincial securities commissions. Rally is a certified B Corporation. Certified B Corporations meet the highest standards of verified social and environmental performance, public transparency and legal accountability to balance profit and purpose.

 

Salary Range: $70,000-$80,000

Expected Start Date: January 6, 2025

Application Deadline: Sunday November 17, 2024