Posted: Nov 10, 2024

Personnel Clerk

Full-time

Salary: $28.14 - $32.82 Hourly

Application Deadline: Nov 19, 2024

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role, you will:

• review, prepare and process a variety of human resources, payroll, attendance and benefits documentation;
• verify and/or calculate employee entitlements and payroll-related payments and deductions;
• record and verify attendance in WIN;
• prepare correspondence, input or extract payroll and attendance data, and produce reports;
• respond to employee inquiries and liaise with human resource specialists;
• organize, update and maintain personnel files and databases.

How do I qualify?

Knowledge and Experience

• You have knowledge of and experience with human resources, payroll, attendance and benefits processing requirements and practices.
• You can interpret and apply relevant legislation, HR policies and directives, and collective agreements to identify and resolve issues.

Computer Skills

• You are proficient with word processing, spreadsheets, email applications and databases to prepare correspondence and produce reports.
• You have experience with human resources, attendance and payroll systems (e.g., WIN and PAYMODE) to input and extract data and reports.

Communication and Interpersonal Skills

• You can explain pay and benefits policies, procedures and practices to employees.
• You have strong writing skills to prepare memos and responses to inquiries.
• You can resolve discrepancies and/or complaints, while maintaining confidentiality of personal information.

Analytical, Problem-Solving, and Reasoning Skills

• You can accurately perform calculations related to payroll and attendance.
• You can verify human resources and payroll information to ensure accuracy.
• You can identify, analyze and resolve payroll and attendance-related discrepancies, and explain entitlements.

Organizational Skills

• You can prioritize and manage a high volume of workload with competing deadlines.

Note: See the additional Information at the following link. https://tinyurl.com/5yb9x6r7

Note:

In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
T-CL-222779/24

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, November 19, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca